CREATE HOLD DOCUMENT IN SAP FICO

HOLD DOCUMENTS:

This is used for the purpose of Adjustment Entries. Hold Documents are for Debit and Credit or only Credit also. When we hold the document, it will ask for a Temporary Document Number which can be anything. We have the option to delete the hold document also. Hold document will not update the ledger until it is posted as normal Document.

If we made Hold document for Cash Account,  then Physical Cash Balance will be

SAP Balance + Hold Documents amount.

Steps for Hold Documents :

1 Run Program "RFTMPBLU" for conversion of Hold Documents.

2 Creation of Hold Document

(A) One document with  Debit and Credit Entries

(B)  One document with Credit entry only

3 Display Hold Documents, Delete document ( A) in Point 2, and Complete 2 (B)

Step 1. Run Program "RFTMPBLU" for conversion of Hold Documents. This Option is for

converting the Documents of older version SAP4.7 to New Version ECC6.0 This is given at Client Level but not at Company Code level.  This is one time Exercise for each client.

PATH:    Tools----> ABAP Work Bench---->Development---->ABAP Editor ( SE38)--->

Program           RFTMPBLU       Select Execute Button

Select No termination for Read Error Check Box----> Select Execute

Step 2. Creation of Hold Document ( F-02)

2A.           Doc. Dt:     20.07.09                        Type- SA   Comp Code: PSL

Post.Dt:     20.07.09

Post Key:               40                     Account No: 400100 → ENTER

Amount              20000                    Bussiness Area:  PSLH

Text:          Hold Document Testing

Post Key:               50                     Account No:200100 →  ENTER

Amount      *                                   Bussiness Area: PSLH

Text:          +

Menu----> Document----> Hold ----> Give Hold Document Temp Numb 1234

We will get message that Doc 1234 was Held.

2B .                               Doc Dt:        20.07.09                        Type- SA   Comp Code:          PSL

                                     Post.Dt:       20.07.09

Post Key:               50                     Account No: 200100 → ENTER

Amount               5000                    Bussiness Area:  PSLH

Text:          Amount Paid to Mr. X

Menu----> Document----> Hold ----> Give Hold Document Temp Numb 12345 We will get message that Doc 12345 was Held.

Step 3. Display Hold Documents, Delete document ( A) in Point 2, and Complete 2 (B) ( F-02)

Menu-------> Documents------> Get Held Documents(F5)

Select Documents List→ ENTER

Keep Cursor on Document 1234 and select Delete Button. Confirm by pressing Yes for the message. Document 1234 will be deleted. To confirm check with back arrow

Double Click on Document 12345

Post Key:               40                     Account No:400100 →  ENTER

Amount      *                                   Bussiness Area:  PSLH

Text:          +

Menu---> Document----> Simulate  &  SAVE

Press Enter when we get message.

Check the Document List again by pressing Back Arrow to see Held document was released from there or not. Once Held Document was posted, it will disappear from Held Documents List.